Presenter Resources and Information

#OETC22 Comprehensive Guide to Submitting a Session Proposal provides a detailed list of the information you are required to provide during the proposal submission process.

#OETC22 Theme:
Flipping the Script – Connecting through Technology & Educational Opportunities

The circumstances of the past few years challenged educators across Ohio to find new ways to bring their educational methodologies to their classrooms, their districts, and their communities, all while keeping students engaged. Rising to the occasion and overcoming those obstacles meant reimagining education and discovering opportunities for advanced learning using technology, often-virtual connection, and collaboration.

Today, the script has flipped – rather than having to adapt teaching methods to their circumstances, educators are embracing what they’ve learned and finding new and innovative ways to connect, making the most of technology to create education opportunities that not only captivate students but also foster even greater collaboration and interaction.

This year, #OETC22 is celebrating those advancements in technology, as well as how educators have used that technology on a daily basis to help students excel, provide additional flexibility in the classroom, and bring connection to the fore of the learning process.

#OETC22 highlights the new best practices, the new lessons learned, and the new ways of thinking that were born during a pandemic and flips the script to showcase how educators will use these tools to thrive together during whatever lies ahead.

#OETC22 Conference Tracks

OETC uses conference tracks to organize the sessions into a cohesive program that can be searched by attendees to find sessions that interest them, apply to their role in the organization, and therefore, fill a specific educational or professional development need.

Implementation and Integration

Sessions in this track should provide insights into practical strategies used by educators and faculty to fully explore the current uses of technology for education, including information on effectively integrating technology into the curriculum, managing the use of technology in the classroom, whether virtual, hybrid, or in person, and assessing the impact of the technology upon student achievement. Topics could include student engagement and how to garner excitement for learning, overcoming difficulties of virtual/hybrid learning, interactive learning when socially distanced, communicating clearly with students and parents, how to handle “Zoom Fatigue” and other frustrations, and student discipline in a transitional setting – how to handle class disruptors and/or struggling students. Presenters are encouraged to share what worked extremely well in your class, what didn’t work, and how did you overcome and learn from failures to grow as an educator?

Curriculum Design and Development in Transitioning Learning Environments

Sessions in this track should focus on how to design and develop curriculum with delivery formats in mind to create a seamless transition from a virtual environment to a hybrid environment and ultimately to an in-person environment. Sessions may include innovative ways to integrate online and face-to-face activities. This track could delve into topics such as developing collaborative work and project/problem-based models, creating, and setting meaningful student activities and goals both in and out of the classroom, and creating structured and scheduled content. Other topics could include the creation of course objectives, course maps, and planning assessments to evaluate content comprehension. Presenters are encouraged to share best practices on transitioning between learning environments.

Equity and Inclusion

Sessions in this track should focus on resources available to ensure that EVERY student has access to technology tools, information, and digital media to support information sharing and the learning process. Topics that should be included are equity in education, especially during virtual/hybrid learning, assistive technology solutions, access to devices and the internet, alternative and augmentative communication (AAC), adapted curriculum solutions, Universal Design for Learning (UDL), and Open Educational Resources (OER). Presenters are encouraged to share best practices on digital content creation, access, effective tools, and challenges faced in electronic formats.

Digital Wellness

Sessions in this track should focus on maintaining a balanced lifestyle in a virtual world. Topics could range from digital citizenship, social media use, and cyberbullying; to screen time, technology addiction, and time management; to physical health in a virtual /hybrid environment; personal learning networks for faculty, educators, and students, and other digital wellness resources and tools. Sessions may address social and emotional learning standards district wide, or with a focus on the educator, the student, family and/or community. Presenters are encouraged to share best practices on how to cope and support each other, along with students and their families during times of significant and continuous change.

Infrastructure and Ingenuity

Sessions in this track should focus on technology infrastructure and the overall management of information systems and devices that support all learning environments. It also focuses on educational policy, leadership, technology purchasing and budgeting, and administrative planning regarding the use of technology as a strategic tool for organizational improvement and transformation. Session topics may include applying for state/federal technology grants, data-driven decision making, educator evaluation tools, and purchasing and budgeting. Other topics could include implementation of 1-to-1 computing, wireless environments, and the rollout of mobile devices as well as network security and security breaches, penetration testing and privacy issues, solutions to bandwidth issues, and compliance with local, state, and national security regulations and directives. Additional topics could include technology solutions or technology’s impact on school security, campus safety and digital threats and prevention, including but not limited to online threats, software updates and schedules, security within social networking, and security within online meeting software. Presenters are encouraged to share best practices and lessons learned on device management, parental instructions and communications, VPN management, security, and upkeep of devices in various learning environments.

On the Cutting Edge

Sessions in this track should focus on introducing cutting-edge technologies, innovative thinking and teaching methods, new digital tools, and technological resources available to enhance education by improving the teaching and learning experience, as well as overcoming common obstacles. These sessions could also introduce new teaching methodologies and techniques including best practices and lessons learned. These sessions seek to represent the most innovative thinking in the adoption and application of technology.

Social Media for Education

Sessions in this track should be centered on the use of social media and social media platforms in the classroom, as a vehicle for professional development, or in a networking capacity. Social media platforms could include, but are not limited to, TikTok, Twitter, Facebook, YouTube, Reddit, LinkedIn, Pinterest, Vimeo, Blogs, Instagram, Flipboard, Triller, Twitch, and Tumblr. Topics could include recording and uploading lessons/video lessons, use of greenscreen in the classroom, eSports communities, creating a classroom blog or vlog, using social media for communications, marketing educational opportunities, quick lessons, tips & tricks for fellow educators, building a professional community of educators, using social media to encourage students and build community within schools and districts. Sessions should include best practices, lessons learned, and the benefits of the use of social media in education.

State of Ohio Initiatives

Sessions in this track should focus on state initiatives and the successful use of technology in their implementation. Sessions from this track will be provided by the State of Ohio and OETC partners. Topics could include, but are not limited to, the following: #FutureReadyOH, Ohio’s Learning Standards for Technology, State Testing and Assessments, RAPIDS, College Credit Plus, Choose Ohio First, Workforce Alignment, Ohio Transfer to Degree Guarantee, and the Aspire program.

#OETC22 Session Delivery, Formats & Lengths

Presentation Delivery Preference

#OETC22 Sessions may be presented Live or Pre-recorded with the presenter available for Live Q & A and the Discussion Forum.

 

OETC urges presenters to strongly consider pre-recording your session. There are many added benefits to pre-recording, including design, the ability to engage in the discussion forum, and ultimately, almost eliminating the potential for day-of technology and bandwidth issues. Pre-recording can also be done in the #OETC22 Virtual Portal, once accepted.

Session Formats

Learn Today, Do Tomorrow

Learn Today, Do Tomorrow sessions are traditional lecture or panel style sessions, where the presenter or moderator leads the session with minor interaction from the audience.

Discuss & Discover

Discuss & Discover sessions provide opportunity for presenter facilitated interaction, through question and answer, moderate activities, or small groups. Sessions should be designed in order to increase collaboration and information sharing between attendees.

Make. Build. Do.

Make. Build. Do sessions are hands-on activities, makerspaces, bring your own devices, etc., that are deeply interactive sessions, with intense audience participation.

Session Lengths

Virtual Educational Session

30-minute sessions with the opportunity for brief question-and-answer during the session at #OETC22.

Virtual Extended Educational Session

60-minute sessions with question-and-answer opportunities during the session at #OETC22. There will be a limited number of Virtual Extended Educational Sessions scheduled, so these are expected to be high quality, hands-on sessions.

Virtual Deep Dive Educational Session

90-minute sessions with question-and-answer opportunities throughout the session at #OETC22. Scheduling of Virtual Deep Dive Educational Sessions will be very limited, so these are expected to be engaging, high quality, hands-on sessions.

#OETC22 Session Proposal Submission Overview

OETC understands that preparing and submitting a Session Proposal can be a long and tedious process. Here is a helpful guide to assist you in preparing and submitting your session proposal for consideration:

  1. Begin by reviewing the presenter resource documents in the #OETC22 Comprehensive Guide to Submitting a Session Proposal, which include the following:
  • Presenter Submission Tips and Suggestions
  • Conference Theme and Conference Tracks
  • Session Delivery, Formats, & Lengths
  • #OETC22 Review Process
  • Scoring Rubric
  • Accepted Session Presenter Benefits
  • Presenter Terms and Conditions
  • Event Terms and Conditions
  • Payment & Cancellation Terms and Conditions
  1. Here is a comprehensive list of what you will need to provide when submitting your session proposal:
  • Contact information
    • Your name, organization, organization type, job title, job title category, grade level, email address, work phone number and work address
    • Biography (200 words or less) that will display in your attendee record, for use when you are attending sessions, networking, and in the meeting hub.
    • both your attendee record and your presenter record
    • Social media handles
  • Session Proposal Information
    • Session title (10 words or less), Session Format
    • Session topic, keywords
    • Virtual Presenter Affiliations & Virtual Presenter Biography (will be displayed with your presenter information and any accepted sessions)
    • Session description – 1000 words or less
    • Alignment with Conference Track, Audience Skill level, Learning Objectives, and Relevance to Attendeesn>
    • Presenter Qualifications (this is not a biography – must be an anonymous listing of qualifications)
    • Conference Track, Audience Skill Level, and Session Length
    • Presentation Delivery and Scheduling Preferences
    • Session Hashtags

#OETC22 Scoring Rubric

All session proposal submissions for the annual Ohio Educational Technology Conference (“OETC”) are reviewed and scored by the OETC Review Panel – a panel comprised of OETC volunteer session reviewers that have been evaluated and selected from a formal application process. These volunteers have proven competency and a knowledge base stemming from education and practical work experience in respected fields and/or subject matter related to OETC.

Session proposals are reviewed using the following criteria:

Session Title (5% OF SCORE)

Rate the Session Title according to the following:
  • 0 – 3 Points: Title is unclear and does not provide an idea of the content/subject-matter the session will cover; the Title is not engaging and may not attract attendees to this session.
  • 4 – 7 Points: Title is somewhat clear and offers some idea as to the content/subject-matter the session will cover. Title is somewhat engaging and may attract some attendees to this session.
  • 8 - 10 Points: Title is clear and informs attendees of the content/subject-matter the session will cover. Title is engaging, provides a “hook” to grab the attendee’s attention and will attract attendees to this session.

Session Description (20% OF SCORE)

Rate the Session Description according to the following:
  • 0 – 2 Points: Description is undeveloped, unclear, or confusing; strategies or ideas for attendees to learn are not clearly indicated.
  • 3 - 5 Points: Description is moderately developed; content to be presented is somewhat clear; somewhat indicates strategies or ideas for attendees to learn.
  • 6 – 8 Points: Description is developed; content to be presented is clear and will likely provide quality information/resources; indicates one or more strategies or ideas for attendees to learn.
  • 9 – 10 Points: Description is fully developed; content to be presented is very clear and will likely provide high quality information/resources; clearly indicates one or more strategies or ideas for attendees to learn; may also inform attendees of how to implement these concepts in their district or organization.

Alignment with Conference Track (10% OF SCORE)

Rate the proposed session’s alignment with the chosen Conference Track according to the following:
  • 0 – 3 Points: The content/subject-matter of the proposed session does not align with the conference track chosen and may not align with any other conference track; the proposed session may not belong as a session at OETC.
  • 4 – 7 Points: The content/subject-matter of the proposed session has an appropriate subject for OETC but would be better aligned with a different conference track.
  • 8 – 10 Points: The proposed session has compelling content/subject-matter for OETC and is properly aligned with the chosen conference track.

Session Format (5% OF SCORE)

Rate the proposed session’s fit into the chosen Session Format:
  • 0 – 3 Points: The session proposal does not clearly indicate how it fits in the session format chosen.
  • 4 – 7 Points: The session proposal somewhat indicates how it fits in the session format chosen; may be better suited for a different session format.
  • 8 – 10 Points: The session proposal clearly indicates how this session fits into the session format chosen; the appropriate session format was chosen. 

Session Topic (5% OF SCORE)

Rate the proposed session’s fit into the chosen Session Topic:
  • 0 – 3 Points: The session proposal does not clearly indicate how it fits in the session topic chosen.
  • 4 – 7 Points: The session proposal somewhat indicates how it fits in the session topic chosen; may be better suited for a different session topic.
  • 8 – 10 Points: The session proposal clearly indicates how it fits into the session topic chosen; the appropriate session topic was chosen.

Skill Level (5% OF SCORE)

Rate the proposed session’s chosen Skill Level according to the following:
  • 0 – 3 Points: The session proposal does not provide enough information to determine if the appropriate skill level was chosen for this session.
  • 4 – 7 Points: The proposed session may be too advanced, or it is not advanced enough, for the skill level chosen; the proposed session may be a better fit for a different skill level.
  • 8 – 10 Points: The session proposal clearly indicates that the content provided is appropriate for the skill level chosen; the skill level chosen is appropriate for the proposed session.

Session Length (5% OF SCORE)

Rate the chosen Session Length and the amount/depth of content to be covered according to the following:
  • 0 – 3 Points: The session proposal clearly does not have enough content or has too much content, for the session length selected.
  • 4 – 7 Points: It is unclear whether the session proposal has the appropriate amount of content for the session length selected.
  • 8 – 10 Points: The session proposal clearly has content to appropriately fill the session length selected.

Learning Objectives and Outcomes (15% OF SCORE)

Rate the Learning Objectives and Outcomes according to the following:
  • 0 – 3 Points: Learning objectives and outcomes are undeveloped, unclear, or confusing.
  • 4 – 7 Points: Learning objectives and outcomes are somewhat clear but may lack sufficient development.
  • 8 – 10 Points: Learning objectives and outcomes are clearly defined and are achievable.

Interest and Relevance to Conference Attendees (15% OF SCORE)

Rate the entire session proposal on the interest and relevance to conference attendees:
  • 0 – 2 Points: The content/subject-matter of the proposed session is not current and/or is not relevant to the field of educational technology and the potential audience at OETC.
  • 3 – 4 Points: The content/subject-matter of the proposed session is somewhat current and/or is only tangentially related to the field of educational technology and the potential audience at OETC.
  • 5 Points: The content/subject-matter of the proposed session may not be completely current or groundbreaking, but it is relevant to the field of educational technology and the potential audience at OETC.
  • 6 – 7 Points: The content/subject-matter of the proposed session is current, important, and relevant to the field of educational technology and the potential audience at OETC.
  • 8 – 10 Points: The content/subject-matter of the proposed session is cutting-edge, relevant, ground-breaking, and/or is significant to the field of educational technology and the potential audience at OETC.

Presenter Qualifications (15% OF SCORE)

Rate the presenter’s qualifications according to the following:
  • 0 – 2 Points: Presenter’s qualifications do not indicate competence in the content/subject-matter covered by the session; does not include experience presenting at a conference or section has been left blank.
  • 3 – 4 Points: Presenter’s qualifications indicate limited competence in the content/subject-matter covered by the session; has limited experience presenting at events or conferences.
  • 5 Points: Presenter’s qualifications indicate competence in the content/subject-matter covered by the session with teaching/practical experience listed; includes presentations at local professional development events or regional conferences.
  • 6 – 7 Points: Presenter’s qualifications indicate a good level of competence in the content/subject-matter covered by the session, with several years of teaching/practical experience listed; includes presentations at multiple regional or state-level events.
  • 8 – 10 Points: Presenter’s qualifications indicate extensive knowledge and expertise in the content/subject-matter covered by the session; has listed many years of teaching/practical experience, has an advanced degree, and/or has received awards associated with the content/subject-matter; is a seasoned conference presenter that has presented at multiple conferences including state-level and national events.
 

#OETC22 Review and Selection Process

Once you have submitted your session proposal, it will be reviewed and scored by the OETC Review Panel – a panel comprised of OETC volunteer session reviewers that have been selected from a pool of applicants received during a “Call for Session Reviewers” that occurs preceding the conference. Reviewers are selected based on their qualifications including, but not limited to, educational background, work experience, and familiarity with the subject matter of the session proposals that they are reviewing.

Reviews are completed using the OETC Scoring Rubric with each session being reviewed by at least three (3) separate reviewers. The average of these scores becomes the final score for the session.

Once the Review Process is concluded, OETC uses the following criteria to make the final determination for accepting session proposals:

Session Proposal Score from the Review Process

All scored session proposals are listed from highest to lowest average score by conference track and topic. A cut-off point for session acceptance is then determined based on the quantity of sessions that scored higher than the cut-off point.

Balanced Programming

To ensure that the diverse needs of our attendees are met, OETC strives to provide a programming schedule that is balanced, with a comparable number of sessions covering each track, topic, and skill level. Therefore, cut-off points determined by the session score are carefully evaluated and slightly adjusted to ensure a broad, well-blended and dynamic session schedule.

Quality Sessions over Quantity of sessions

The Conference Team works to ensure that only the best session proposals are selected for the conference.

Commercial Content

Session proposals that are obvious attempts to sell a product to the conference attendees are eliminated from consideration as sessions are intended to be educational in nature, not a “selling from the podium” event. A limited number of sessions are available for purchase by exhibitors where the “selling” of products and services is allowed.

Additional Considerations

While making the final determination in the Session Proposal Review process, OETC verifies the following:

  1. That session proposals have been reviewed by the Session Reviewers objectively using the Scoring Rubric provided by OETC.

  2. The Virtual Presenter has not been disqualified from participating in #OETC22 by defaulting on a previous OETC obligation (i.e., unpaid balance on an OETC account from previous years, non-compliance with agreed upon OETC Terms and Conditions, no-show as a past presenter, etc.).

  3. That the Virtual Presenter has read and followed instructions to complete the submission process correctly.

If you have questions regarding the submission process, please contact OETC Programming via email at present@oetc.ohio.gov.