For Exhibitors

THE state of technology

There’s a reason the Ohio Educational Technology Conference is one of the greatest in the nation: Ohio is leading the way in technology, giving the people of Ohio a leg up and keeping ahead of the curve.

 

There’s no better place to connect with educational technology leaders and decision makers than OETC.

Every year, OETC brings together more than 4,000 P-20 teachers, curriculum and technology coordinators, administrators and higher education professionals from all over Ohio and neighboring states to connect, explore and learn more about what’s happening in educational technology today. As an exhibitor, OETC is your absolute best opportunity to get your products and services in front of this wide audience.

If you would like to be placed on our email list for the upcoming OETC please enter your email below:

 

 

 

Registering is easy!

  1. Pick your location on the show floor from the available spaces on the FLOOR PLAN.  Any two or more spaces can be combined for larger a booth. 
  2.  Download the 2018 Exhibitor Prospectus.
  3. Use our Online Exhibit Booth Registration page or email the agreement (included in the Prospectus) to exhibits@highered.ohio.gov.
  4. Call Barry Schieferstein at 614-728-2799 with any questions.

Booth prices start at $1500 with discounts available for non-profits.

Each Exhibitor space receives:

  • Company name on Conference website and interactive floorplan
  • Exhibitor name description published in online mobile app
  • Exhibitor name and contact information published in printed Program Guide (IF RECEIVED BY DECEMBER 5, 2017)
  • 8’ pipe/drape along the back and 3’ pipe/drape along sides of booth
  • 1 waste basket (per 10'x10' space)• 2 chairs (per 10'x10' space)
  • 5 complimentary booth registrations per 10'x10' space (example: 10'x30' = 15 booth personnel)
  • 6’ skirted table (per 10'x10' space)
  • 1 Exhibitor ID Sign (7”x44”)

At the OETC we realize there is not a “one size fits all” method to advertising, so we offer a number of unique opportunities for you to increase your presence at the conference. From online advertising to stairway and wall graphics, we will work with you and your marketing team to customize a package just for you!

Here are just some of the advertising options available:

  • SCANTrivia: A unique, high-tech method of increasing booth traffic and attendee engagement. Through the use of supplied signage, participating attendees will visit your booth and scan a QR code. At this point, instead of just leaving and proceeding to the next exhibitor, the attendee is presented with a question that has been supplied by you. They must then engage with your booth staff to get the answer and receive credit. $250 per location. Please call Barry at 614-728-2799 for more details!
  • Stairway, Wall, and Floor Graphics: Price varies based on location and size – Place your “billboard” on highly visible locations throughout the convention center.
  • Lanyards:  – Provide your branded lanyards for use at the conference.
  • Program Guide Advertising: $750 Full Page, $2000 Back Cover, $1500 Inside Front/Back.
  • Program Guide Premium Listing: $200 – Have your logo placed in an enhanced listing in the program guide
  • Sponsorship Packages: We have three levels of sponsorship packages that combine several of the above items with booth space.  Please see the Exhibitor Prospectus for more details!

Please call Barry Schieferstein at 614-728-2799 for more details.

Thank you for exhibiting at the Ohio Educational Technology Conference, Ohio’s premier educational technology event. Here are some details and information you will need as you plan your participation.

SHOW DATES

  • February 13 -15, 2018

EVENT LOCATION

Greater Columbus Convention Center
400 N High Street
Columbus, OH  43215

EXHIBIT HALL HOURS

  • February 13, 2018 (Show Hours): 12:00 p.m. - 4:00 p.m.
  • February 14, 2018 (Show Hours): 9:00 a.m. - 4:00 p.m.
  • February 15, 2018 (Show Hours): 9:00 a.m. - 2:00 p.m.

EXHIBITOR SHOW MOVE-IN

  • February 12, 2018: 12:00 p.m. - 8:00 p.m.
  • February 13, 2018: 7:00 a.m. - 11:00 a.m. (Hand Carry Only)

EXHIBITOR TEAR DOWN

  • February 15, 2018: 2:00 p.m. - 7:00 p.m.  
  • All items MUST be removed from the Convention Center By 7:00 pm.

DIRECTIONS & PARKING

INCLUDED IN EXHIBITOR BOOTHS

  • Company name on Conference website and interactive floorplan
  • Exhibitor name description published in online mobile app
  • Exhibitor name and contact information published in Exhibitor Guide (IF RECEIVED BY DECEMBER 5, 2017)
  • 8’ pipe/drape along the back and 3’ pipe/drape along sides of booth
  • 1 waste basket (per 10'x10' space)• 2 chairs (per 10'x10' space)
  • 5 complimentary booth registrations per 10'x10' space (example: 10'x30' = 15 booth personnel)
  • 6’ skirted table (per 10'x10' space)
  • 1 Exhibitor ID Sign (7”x44”)

EXHIBITOR EDUCATIONAL SESSIONS

Deliver your message or information, or demonstrate your products or services to an attentive audience through an exhibitor educational session. Each session is 50 minutes and will be scheduled in a private meeting room in the Convention Center. All meeting rooms will be set up with one head presenter table and successive rows of seating. Purchase each Educational Session for $300.

EXHIBITOR SERVICE KIT

The exhibitor service kit will be avaialbe Q4 2018.

EXHIBITOR UTILITIES/FACILITY REGULATIONS

The Greater Columbus Conventions Center is the exclusive provider of electrical, internet, telephone, and plumbing services within the exhibit hall.  Exhibitors needing these services can order them directly from the Convention Center's Client Utilities Department.  Click here for details

Exhibitors are expected to follow the IAEE display guidelines which can be found HERE.

HOTEL/HOUSING

All hotel rooms will be booked via Passkey.  THe block will be open Q3 207.

CONTACT SHOW MANAGEMENT

Barry Schieferstein
Exhibition Manager
Direct Phone: 614-728-2799
OETC Main Number: 614-387-1024
Email: exhibits@highered.ohio.gov

IMPORTANT INFORMATION

  • Please be aware that WebitList, Exhibit Transfer, Expo-Guide, Fair Guide, Trade Fair Services and the company Construct Data Verlag have NO CONNECTION with the Ohio Educational Technology Conference.
  • Please contact show management if you have any questions about whether a company is an authorized partner of the Ohio Educational Technology Conference.
  • Exhibitors should exercise due diligence and care with respect to any third-party offers so as to avoid possible unwarranted and/or unnecessary financial commitments.
ALERT CONVENTIONHOUSINGAUTHORITY.COM

This site is not affiliated with OETC and is not an official housing block supplier for the conference. Please see the Hotel Info page on this website for the official hotel block information.

ALERT EXPO-GUIDE

Expo-Guide, www.expo-guide.com, a company operating out of Mexico, is targeting exhibitors to purchase a three-year commitment ($1,500/year) of advertising that is cleverly disguised as an offer for a free directory listing.

EXHIBIT TRANSFER

Exhibit Transfer is contacting exhibitors attending shows in Columbus offering discounted shipping rates. Exhibit Transfer is not affiliated with OETC and we cannot make any claims about its services.

FAIR GUIDE/FAIRGUIDE.COM/CONSTRUCT DATA VERLAG

The Ohio Educational Technology Conference has learned that exhibitors have recently received invitations from Fair Guide (owned by Construct Data) for listings in its guide at the exhibitor’s expense.

Fairguide.com/Construct Data Verlag claims to be offering online services and uses a form that resembles an organizer's catalog listing service, inviting exhibitors to sign and return the form for an entry in an online directory.

It has been reported that Construct Data has been using legal threats and may be trying to enforce a contract in the courts. A new discussion list has been developed specifically for those in dispute with Construct Data. It is a discussion list where anyone can post a comment. To join, e-mail stopcd-subscribe@yahoogroups.com. A new website has been developed allowing exhibitors to write detailed letters of complaint.

EXHIBITOR HOUSING ALERT TRADE FAIR SERVICES

Exhibitors may have received an invitation (from a company referenced as Trade Fair Services or Convention Expo Travel) to reserve hotel rooms. The company has NO affiliation with the Ohio Educational Technology Conference. The Conference has negotiated the best possible rates in the downtown Columbus-area hotels, and the only way to secure your reservations at these special rates is to go through the official Conference housing company, Passkey.

WE'RE INCREDIBLY EXHIBITOR FRIENDLY

OETC is held in an exhibitor-friendly facility, making your presence here both highly affordable and extremely rewarding.

REPRESENTATIVE ATTENDANCE

Over 4,300 in total attendance representing over 800 institutions and organizations from all 88 Ohio counties!

WE OFFER NUMEROUS MARKETING OPTIONS

From totebags and lanyards to wall and floor graphics, we offer a number of ways for you to increase your visibility by getting your name and logo front and center.